Machine safety and the participation of health and safety service employees in the process of admitting them for use by employees is an extremely complicated issue, which results from the multitude of legal regulations in this area, but also from the variety of machines provided in production processes. Machines should be assessed for compliance with minimum safety requirements, but it is also important to take into account factors that impact safety (e.g., ergonomics). This article proposes a concept for the machine safety acceptance procedure, emphasizing the role of health and safety service employees in the process. The concept was developed based on legal requirements in this area, also taking into account additional, non-mandatory factors that are crucial for ensuring employee safety and comfort of use. The proposed solution can be used in the work of health and safety services in manufacturing enterprises and integrated into systemic occupational health and safety management in the context of planning and organizing health and safety activities.